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SERVICE DELIVERY AND 
BUDGET IMPLEMENTATION 
PLAN 2016/17 



MALETSWAI LOCAL MUNICIPALITY 


Table of Contents 

Table of Contents ii 

PART 1: INTRODUCTION iii 

LEGISLATION iii 

HONORABLE MAYOR’S APPROVAL iv 

MUNICIPAL MANAGER’S QUALITY CERTIFICATE v 

PART 2: COMPONENT 1: MONTHLY PROJECTIONS OF REVENUE BY SOURCE ... 1 

COMPONENT 2: MONTHLY PROJECTIONS OF EXPENDITURE (CAPITAL AND 
OPERATING) AND REVENUE PROJECTIONS BY VOTE 3 

PART 3: COMPONENT 3: QUARETLY PROJECTIONS OF SERVICE DELIVERY 
TARGETS AND PERFORMANCE INDICATORS 6 

KPA 1: MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT 

6 

KPA 2: BASIC SERVICE DELIVERY 9 

KPA 3: LOCAL ECONOMIC DEVELOPMENT 11 

KPA 4: FINANCIAL MANAGEMENT AND VIABILITY 12 

KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION 14 

PART 4: THREE YEAR CAPITAL WORKS PLAN 17 

PART 5: CONCLUSION 18 



PARTl: INTRODUCTION 


The strategic direction of Maletswai Local Municipality will undertake is well documented in the 
municipality’s five-year Integrated Development Plan. The Service Delivery Budget 
Implementation (SDBIP) is an implementation plan that serves as a contract between the 
administration, Council, and community by expressing the goals and objectives set by the 
Council as quantifiable outputs and outcomes to be implemented by the administration. The 
SDBIP gives effect to the IDP and Budget of the municipality. 

Once cascaded down to departments the SDBIP will be used to facilitate oversight over 
financial and non-financial performance of the municipality, and allows the Municipal Manager, 
as the Accounting Officer, to monitor the performance of the various departmental directors, the 
Honorable Mayor and Council to monitor the performance of the Municipal Manager, and the 
Community to monitor the performance of the municipality against end of the year targets. 


LEGISLATION 

In terms Sectionl (1) of the Local Government: Municipal Finance Management Act of 2003 
(MFMA), the SDBIP is defined as: a detailed plan approved by the mayor of a municipality. In 
terms of section 54(1) (c) the must consider and, if necessary, make any revisions to the service 
delivery and budget implementation plan, provided that revisions to the service delivery targets 
and performance indicators in the plan may only be made with the approval of the Council 
following approval of an adjustment budget. 

In addition to the requirements of as per the MFMA, Circular 13 as published by National 
Treasury requires the submission of a capital works plan. Therefore, the SDBIP must contain 
the following information: 

> Monthly projections of revenue to be collected by source 

> Monthly projections of expenditure (operating and capital) and revenue by vote 

> Quarterly projections of service delivery targets and performance indicators by vote 

> Ward information for expenditure and delivery; and 

> Detailed capital works plan broken down by ward 



HONORABLE MAYOR'S APPROVAL 


I in my capacity as the Mayor of the Maletswai 

Local Municipality, hereby approve the Reviewed Service Delivery and Budget Implementation 
Plan (SDBIP) for the 2016/ 17 financial year as required in terms of Section 54 (l)(c) of the 
Local Government Municipal Finance Management Act of 2003. 


Cllr N.S. Mathetha 


Date 



MUNICIPAL MANAGER'S QUALITY CERTIFICATE 


I, in my capacity as the Municipal Manager of the 

Maletswai Local Municipality submit this Reviewed Service Delivery and Budget Implementation 
Plan (SDBIP) for the 2016/ 17 financial year for approval by the Honorable Mayor. This 
Reviewed SDBIP has been prepared in terms of the stipulated requirements as documented in 
the Local Government: Municipal Finance Management Act of 2003. 


M.P. Nonjola 


Date 


V 



PART 2: COMPONENT 1: MONTHLY PROJECTIONS OF REVENUE BY SOURCE 


EC143 Maletswai - Supporting Table SA25 Budgeted monthly revenue 


Description 

R thousand 

Ref 

Budget Year 2016/17 

Medium Term Revenue and 
Expenditure Framework 

July 

August 

Sept. 

October 

November 

December 

January 

February 

March 

April 

May 

June 

Budget 

Year 

2016/17 

Budget 
Year +1 
2017/18 

Budget 
Year +2 
2018/19 

Revenue Bv Source 

















Property rates 


1,011 

1,011 

3,058 

1,011 

1,011 

1,011 

1,011 

1,011 

1,011 

1,011 

1,011 

2,577 

15,749 

17,639 

19,755 

Property rates - penalties & 

















collection charges 













- 

- 

- 

- 

Servlce charges - electrlcity 

















revenue 


5,251 

5,328 

5,432 

5,749 

4,793 

6,365 

5,628 

5,431 

5,188 

6,206 

7,688 

12,235 

75,293 

80,578 

86,079 

Servlce charges - water revenue 













_ 

_ 

_ 

_ 

Servlce charges - sanitatlon 

















revenue 













- 

- 

- 

- 

Servlce charges - refuse revenue 


849 

845 

847 

835 

838 

849 

796 

750 

787 

801 

802 

1,228 

10,224 

11,451 

12,826 

Servlce charges - other 













- 

- 

- 

- 

Rental of facilitles and equipment 


135 

144 

161 

121 

178 

207 

164 

255 

290 

168 

263 

511 

2,599 

2,859 

3,144 

Interest earned - externai 

















Investments 


13 

13 

13 

79 

13 

13 

13 

13 

13 

13 

13 

415 

618 

640 

665 

Interest earned - outstandlng 

















debtors 


32 

32 

32 

32 

32 

32 

32 

32 

32 

32 

32 

148 

501 

509 

513 

Dividends received 













- 

- 

- 

- 

Fines 


5 


15 


50 


60 


70 



141 

341 

375 

413 

Licences and permits 


205 

245 

215 

245 

205 

245 

245 

205 

195 

205 

185 

344 

2,739 

3,013 

3,314 

Agency services 


175 

175 

175 

175 

175 

175 

175 

175 

175 

175 

175 

565 

2,490 

2,739 

3,013 

Transfers recognised - operational 


9,464 

2,839 

- 

- 

9,824 

455 

- 

1,174 

8,464 

- 

75 

1,196 

33,491 

33,687 

33,824 

Other revenue 


380 

380 

334 

380 

380 

345 

380 

380 

367 

380 

370 

(1,715) 

2,360 

2,502 

2,677 

Gains on disposal of PPE 


















1 















89 

89 

94 

98 

Total Revenue (excluding capital 
transfers and contributions) 


17,519 

11,012 

10,281 

8,626 

17,498 

9,697 

8,503 

9,426 

16,593 

8,991 

10,613 

17,734 

146,494 

156,083 

166,320 

ExDenditure Bv Tvoe 

















Employee related costs 


4,100 

4,100 

4,100 

4,100 

4,100 

4,100 

4,100 

4,100 

4,100 

4,100 

4,100 

36,192 

81,290 

92,414 

98,791 

Remuneration of councillors 


332 

332 

332 

332 

332 

332 

332 

332 

332 

332 

332 

561 

4,218 

4,522 

4,834 

Debt impairment 













368 

368 

386 

405 

Depreciation & asset impairment 













1,500 

1,500 

1,575 

1,654 

Finance charges 













679 

679 

691 

698 

Bulk purchases 


4,802 

4,858 

4,933 

4,162 

3,470 

3,885 

3,351 

3,208 

3,033 

4,770 

4,842 

10,510 

55,824 

62,522 

71,276 

Other materials 













- 

- 

- 

- 

Contracted services 













- 

- 

- 

- 

Transfers and grants 













12,465 

12,465 

13,957 

15,777 

Other expenditure 


2,580 

2,580 

2,580 

2,580 

2,580 

2,580 

2,580 

2,580 

2,580 

2,580 

2,580 

4,522 

32,904 

33,264 

33,609 

Loss on disposal of PPE 













_ 

_ 

_ 

_ 

Total Expenditure 


11,814 

11,870 

11,945 

11,175 

10,483 

10,897 

10,363 

10,221 

10,045 

11,782 

11,855 

66,797 

189,248 

209,332 

227,044 

Surplus/(Deficit) 


5,704 

(858) 

(1,664) 

(2,549) 

7,015 

(1,200) 

(1,860) 

(795) 

6,548 

(2,791) 

(1,242) 

(49,063) 

(42,754) 

(53,248) 

(60,723) 

Transfers recognised - capital 



800 

1,500 

2,000 

1,500 

1,000 

1,000 

1,000 

1,500 

1,000 

1,000 

(520) 

11,780 

17,103 

17,448 

Contributions recognised - capital 













- 

- 

- 

- 

Contributed assets 













_ 

_ 

_ 

_ 

Surplus/(Deficit) after capital 
transfers & contributions 


5,704 

(58) 

(164) 

(549) 

8,515 

(200) 

(860) 

205 

8,048 

(1,791) 

(242) 

(49,583) 

(30,975) 

(36,145) 

(43,275) 

Taxation 













- 

- 

- 

- 

Attributable to minorities 

Share of surplus/ (deficit) of 













- 

- 

- 

- 

associate 













- 

- 

- 

- 


2 


Surplus/(Deficit) 


1 

5,704 

(58) 

(164) 

(549) 

8,515 

(200) 

(860) 

205 

8,048 

(1,791) 

(242) 

(49,583) 

(30,975) 

(36,145) 

(43,275) 


C0MP0NENT2: MONTHLY PROJECTIONS OF EKPENDITURE (CAPITAL AND OPERATING) AND REVENUE 
PROJECTIONS BY VOTE 


EC143 Maletswai - Supporting Table SA26 Budgeted monthly revenue and 
expenditure (municipal vote) 


Description 

R 

ef 

Budget Year 2016/17 

Medium Term Revenue and 
Expenditure Framework 

R thousand 


Juiy 

August 

Sept. 

Octobe 

Novem 

ber 

Decem 

ber 

Januar 

Februa 

ry 

March 

Aprii 

May 

June 

Budget 

Year 

Budget 
Year +1 

Budget 
Year +2 







y 





2016/17 

2017/18 

2018/19 

Revenue bv Vote 

















Vote 1 - Council and 
Executive 


729 

260 



729 




729 



(177) 

2,271 

2,206 

2,251 

Vote 2 - Budget and 

Treasury 


8,646 

3,035 

2,758 

1,911 

8,646 

1,911 

1,911 

1,911 

8,646 

2,911 

2,811 

4,414 

49,513 

51,823 

54,620 

Vote 3 - Planning and 
Development 


_ 

_ 

_ 

_ 

_ 

_ 

_ 

_ 

_ 

_ 

_ 

385 

385 

403 

427 

Vote 4 - Community and 
Social Services 


12 

14 

15 

34 

45 

804 

145 

13 

14 

18 

25 

111 

1,248 

1,326 

1,391 

Vote 5 - Housing 


- 

- 

- 

- 

- 

- 

- 

- 

- 

- 

- 

- 

- 

- 

- 

Vote 6 - Public Safety 

Vote 7 - Sport and 


435 

435 

435 

435 

435 

435 

435 

435 

435 

435 

435 

644 

5,434 

5,978 

6,575 

Recreation 


12 

14 

15 

34 

45 

87 

110 

13 

14 

18 

25 

109 

494 

533 

578 

Vote 8 - Waste 

Management 


849 

845 

847 

835 

838 

849 

796 

750 

787 

801 

802 

1,242 

10,239 

11,467 

12,842 

Vote 9 - Road Transport 


- 

800 

1,000 

1,000 

1,000 

1,000 

1,000 

1,000 

1,000 

1,500 

1,000 

1,066 

11,366 

11,771 

12,118 

Vote 10 - Electricity 


6,251 

6,328 

6,432 

6,749 

6,793 

5,365 

5,628 

6,431 

6,188 

5,206 

6,688 

8,857 

76,915 

87,240 

92,489 

Vote 11 - Other 


12 

14 

15 

12 

14 

15 

12 

14 

15 

15 

85 

186 

408 

441 

478 

Vote 12 - Health 













_ 

_ 

_ 

_ 


3 


Vote 13 - Waste Water 
Management 













- 

- 

- 

- 

Vote 14 - Water 













_ 

_ 

_ 

_ 

Vote 15 - [NAME OF VOTE 
15] 

















Total Revenue by Vote 


16,946 

11,744 

11,517 

11,010 

18,545 

10,467 

10,037 

10,566 

17,829 

10,905 

11,871 

16,836 

158,273 

173,186 

183,769 

ExDenditure bv Vote to be 

aoDrooriated 

















Vote 1 - Council and 
Executive 


1,286 

1,345 

1,267 

1,746 

1,167 

1,401 

1,133 

1,130 

1,267 

1,280 

1,134 

7,710 

21,864 

23,404 

24,527 

Vote 2 - Budget and 

Treasury 


2,088 

2,071 

2,290 

2,011 

2,113 

2,116 

2,063 

1,916 

2,337 

1,920 

2,118 

14,195 

37,236 

40,771 

42,996 

Vote 3 - Planning and 
Development 


144 

135 

155 

124 

119 

134 

156 

151 

128 

142 

157 

2,962 

4,508 

5,042 

5,341 

Vote 4 - Community and 
Social Services 


300 

295 

300 

295 

300 

295 

300 

295 

200 

295 

200 

1,725 

4,800 

5,295 

5,612 

Vote 5 - Housing 


125 

121 

133 

106 

116 

26 

34 

104 

119 

67 

109 

653 

1,710 

1,958 

2,086 

Vote 6 - Public Safety 

Vote 7 - Sport and 


365 

327 

311 

344 

298 

311 

311 

323 

319 

325 

313 

3,187 

6,732 

7,677 

8,160 

Recreation 


243 

256 

235 

289 

212 

228 

217 

215 

225 

233 

256 

1,790 

4,398 

4,903 

5,196 

Vote 8 - Waste 

Management 


917 

887 

805 

902 

901 

887 

924 

886 

888 

927 

939 

12,998 

22,859 

25,755 

27,723 

Vote 9 - Road Transport 


854 

877 

996 

774 

826 

780 

666 

997 

804 

797 

854 

4,438 

13,661 

14,779 

15,434 

Vote 10 - Eiectricity 


6,067 

5,686 

5,056 

4,455 

4,460 

4,060 

4,460 

3,900 

4,459 

4,460 

4,860 

19,356 

71,276 

79,542 

89,760 

Vote 11 - Other 


13 

13 

13 

13 

13 

13 

13 

13 

13 

13 

13 

64 

204 

206 

208 

Vote 12 - Health 

Vote 13 - Waste Water 













- 

- 

- 

- 

Management 













- 

- 

- 

- 

Vote 14 - Water 

Vote 15 - [NAME OF VOTE 













- 

- 

- 

- 

15] 













- 

- 

- 

- 

Total Expenditure by Vote 


12,401 

12,010 

11,559 

11,060 

10,523 

10,248 

10,276 

9,929 

10,756 

10,457 

10,952 

69,077 

189,248 

209,332 

227,044 

Surplus/(Deficit) before 

















assoc. 


4,545 

(266) 

(42) 

(50) 

8,022 

218 

(239) 

637 

7,072 

448 

919 

(52,240) 

(30,975) 

(36,145) 

(43,275) 


4 


Taxation 

Attributable to minorities 
Share of surplus/ (deficit) 
of associafe 













- 

- 

- 

- 

Surplusf(Deficit) 

1 

4,545 

(266) 

(42) 

(50) 

8,022 

218 

(239) 

637 

7,072 

448 

919 

(52,240) 

(30,975) 

(36,145) 

(43,275) 


Vofe 1 - Council and 

Executive 



20 



20 


20 






60 

60 


Vote 2 - Budget and 

Treasury 


10 

150 

10 

200 


30 

10 

130 




25 

565 

640 


Vote 3 - Planning and 
Development 













_ 

_ 

_ 

_ 

Vote 4 - Community and 

Social Services 



20 



20 


20 





- 

60 

60 

- 

Vote 5 - Housing 



30 










- 

30 

30 

- 

Vote 6 - Public Safety 

Vote 7 - Sport and 



30 










- 

30 

30 

- 

Recreation 




35 









- 

35 

35 

- 

Vote 8 - Waste Management 




30 

35 








- 

65 

65 

- 

Vote 9 - Road Transport 



800 

850 

1,000 

800 

1,000 

1,000 

1,000 

1,000 

1,000 

1,000 

1,080 

10,530 

10,850 

- 

Vote 10 - Electricity 



300 

300 

300 

300 

300 

300 

300 

300 

262 


2,622 

5,283 

5,283 

- 

Vote 11 - Other 













- 

- 

- 

- 

Vote 12 - Health 

Vote 13 - Waste Water 













- 

- 

- 

- 

Management 













- 

- 

- 

- 

Vote 14 - Water 

Vote 15 - [NAME OF VOTE 













- 

- 

- 

- 

15] 













- 

- 

- 

- 

Capital single-year 

2 
















expenditure sub-total 


10 

1,350 

1,225 

1,535 

1,140 

1,330 

1,350 

1,430 

1,300 

1,262 

1,000 

3,726 

16,658 

17,053 

- 

Total Capital Expenditure 

2 

10 

1,350 

1,225 

1,535 

1,140 

1,330 

1,350 

1,430 

1,300 

1,262 

1,000 

3,726 

16,658 

17,053 

_ 


5 


PART 3: COMPONENT 3: QUARETLY PROJECTIONS OF SERVICE DELIVERY TARGETS AND 
PERFORMANCE INDICATORS 

KPA 1: MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT 


Objective 

Strategy 

KPI NO 

Key 

Performance 

Indicator 

Basellne (June 
2015) 

Annual 

Target 



QUARTERLY 

Audit 

Evldence 

Verlficatlon 

Resp. 

Person 







Q1 

Q2 

Q3 

Q4 




To build and 
enhance the 
human 

resource 
capacity of the 
municipality 

Effectiveiy 
empower and 
develop the 
council's 
workforce 

MTOD16/001 

Number of 
people from 
employment 
equity target 
groups empioyed 
in the three 
highest levels of 
management in 
compliance with 
Employment 

Equity Pian 
(outcome) 

1:1 

1:1 

No 

target 

No 

target 

No 

target 

1:1 

Advert 

Council 

Resolution 

Director 

Corporate 

Services 

Ensure smooth 

functioning of 

council 

meetings, 

standing 

committees, 

ward 

committees, 
and Locai 

Labour Fora 

Council Support 

MTOD16/002 

Number of 

Ordinary Council 
meetings held 
(output) 

4 

4 

1 

1 

3 

1 

Attendance 

registers 

2. Council 
Minutes 

Approved 

Council 

minutes 

Director 

Corporate 

Services 


6 




Ensure smooth 

functioning of 

council 

meetings, 

standing 

committees, 

ward 

committees, 
and Locai 

Labour Fora 

Council Support 

MTOD16/003 

No. of LLF 
meetings held 
(output) 

4 

4 quarterly 
meetings 

1 

1 

1 

1 

Attendance 
Registers & 

Attendance 
Register & 
Minutes 

Director 

Corporate 

Services 

Strategicaily 
utilise ICT to 
improve 
government 
efficiency 

Continuously 
develop and 
strategically 
utilise 
information 
Communication 
Technology, 
legal services 
and other 
internal services 
to provide more 
efficient 
government 

o 

o 

cS 

Q 

O 

1- 

IT Governance 
Framework 
developed and 
approved by 
Council (Output) 

No framework 

IT 

Governance 
Framework 
developed 
and tabled 
before 

Council 

Draft 

IT 

Gover 

nance 

Frame 

work 

devel 

oped 

and 

appro 

ved 

by 

Counc 

il 

0 

Final 

IT 

Gove 

rnanc 

e 

Fram 

ewor 

k 

devel 

oped 

and 

table 

d 

befor 

e 

Coun 

cil 

0 

Approved 

IT 

Maletswai 

Governanc 

e 

Framework 

Council 

Resolution 

Director 

Corporate 

Services 

Management of 

a heaithy 

financiai 

position in 

accordance 

with relevant 

legislations 

(MFMA) (old 

objective) 

Effectiveiy 

empower and 

develop the 

Council's 

workforce 

(New) 

Effectiveiy 
empower and 
develop the 
council's 
workforce 

un 

o 

o 

cB 

Q 

O 

1- 

% of Councillors 
actually trained 
as per the 
training 
programme 
(Output) 

83% 

100% 

No 

target 

No 

target 

No 

target 

100 

% 

Signed 

WSP & 

Report to 

Corporate 

Services 

Standing 

Committee 

Attendance 
Register & 
Results 

Director 

Corporate 

Services 


7 




To build and 
enhance the 
human 

resource 
capacity of the 
municipality 

Effectively 
empower and 
develop the 
Council's 
workforce 

MTOD16/006 

% of staff actually 
trained as per the 
WSP(Output) 

13% 

100% 

No 

target 

No 

target 

No 

target 

100 

% 

Signed 

WSP & 

Report to 

Corporate 

Services 

Standing 

Committee 

Attendance 
Register & 
Results 

Director 

Corporate 

Services 

To build and 
enhance the 
human 

resource 
capacity of the 
municipality 

Effectively 
empower and 
develop the 
Council's 
workforce 

o 

o 

cB 

Q 

O 

1- 

Number of 
performance 
agreements 
signed by Section 
56 Managers 

5 Performance 
agreements 
signed 

5 

Performance 

agreements 

signed 

5 

Perfor 

manc 

e 

agree 

ments 

signe 

d 




Signed 

Contracts 

Signed 

Contracts 

Director 

Corporate 

Services 

Ensure smooth 

functioning of 

council 

meetings, 

standing 

committees, 

ward 

committees, 
and Local 

Labour Fora 

Council support 

00 

o 

o 

cS 

Q 

O 

1- 

Number of 
Occupational 

Health and 

Safety meetinqs 
held 

4 meetings held 

4 meetings 
held 

1 

1 

1 

1 

Attendance 
Register & 
Minutes 

Attendance 

RegistercS. 

Minutes 

Director 

Corporate 

Services 


8 





KPA 2: BASIC SERVICE DELIVERY 


Objective 

Strategy 

d 

Key 

Performance 

Indicator 

Baseline (June 
2015) 



QUARTERLY 


Audit 

Evidence 

Verificatio 

n 

Resp 

Person 



z 

E 



Annual 

Target 












Q1 

Q2 

Q3 

Q4 




To increase the 
household access to 
electricity connections by 
100% in 2016 

Electrify 
all new 
complete 
d houses 

BSD16/001 

% of households 
with access to 
basic level of 
Electricity 
(Outcome) 

100% 

100% 

100% 

100% 

100% 

100% 

Proof 

Compietion 

certificates 

Director 

Technical 

Services 

To upgrade and maintain 
Municipal Roads 

Upgradin 
g of 
Roads 

BSD 16/002 

No of kilometers 
of roads paved 
(Outcome) 

3 km 

4 km 

2 km 

2 km 



1. Report 
to 

Technical 

Services 

Standing 

Committe 

e. 

2. 

Completio 

n 

Certificate 

1. Standing 
Committee 
minutes2. 
Before and 
after picture 

Director 

Technical 

Services 

To increase the 
electricity network 
capacity 

Build 

functional 

electricity 

network 

BSD 16/003 

No of reticulated 
transformer 
zones completed 
(Outcome) 

Provided bulk for 
20 houses at 
Bird's eye view 
area 

4 

transforme 

r zones 

1 

1 

1 

1 

Completio 

n 

Certificate 

Connection 

advises 

Director 

Technical 

Services 


9 






Manage and Implement 
building control 
regulation 

Bulldlng 

Inspector 

ate 

BSD/16/004 

Ratio of building 
plans approved 
witbin prescribed 
times (Output) 

72.5% 

01:01 

01:01 

01:01 

01:01 

01:01 

Building 

plan 

register 


Director 

Technical 

Services 

malntenance of 
buildlngs to be in 
proper condltions 

Maintena 
nce of 
bulldlngs 

LO 

O 

o 

o 

rH 

o 

co 

CQ 

Number of 
Municipal flats 
and community 
halls maintained 
(Output) 

4 community halls 
maintained 

10 

Municipal 
flats and 4 
community 
halls 

maintaine 

d 

2 

municipal 
flats & 

2 

communi 
ty halls 

5 

munici 

pal 

flats 

2 

com 

munit 

y 

halls 

l.lnspecti 
on Report 
and 

completio 

n 

certificate 

Completion 

certificate 

Director 

Technical 

Services 

To ensure a safe, eco- 
friendly and clean 
environment 

Waste 

Manage 

ment/ 

Envlron 

mental 

Manage 

ment 

o 

o 

o 

o 

rH 

o 

co 

CQ 

% of Households 
with access to 
basic level of 
Refuse Removal 
(Outcome) 

100% 

100% of 
8000 
house 
holds 

100% 

100% 

100% 

100% 

Weekly 
refuse 
removal 
plan and 
iog book 

Refuse 

removal 

Register 

Director 

Community 

Services 

To ensure efflclent and 

LIBRARI 


Library Services 

Library Services 

Library 

No target 

No 

Library 

No 

Signed 

Acknowledg 

Director 

sustainable library 
servlces 

ES/ 

Llbrary 

manage 

ment 

h- 

o 

o 

o 

rH 

o 

co 

QQ 

Service level 
Agreement 
signed with the 
DSRAC 
(output) 

Service Level 

Agreement 

signed 

Services 

Level 

Agreemen 
t signed 


target 

Service 

s 

Service 

Level 

Agree 

ment 

signed 

target 

Library 

Services 

Service 

Level 

Agreemen 

t 

ement of 
receipt 

Community 

Services 

Improve service 
dellvery , quallty (cost 
effectlveness and 
efflclency by updatlng 
the Indlgent reglster 
annually for free basic 
servlces 

Universal 
access to 
free basic 
services 

00 

o 

o 

o 

rH 

Q 

CO 

QQ 

% of households 
earning less than 
RllOO per month 
with access to 
free basic 
services 
(outcome) 

100% 

100% 

100% 

100% 

100% 

100% 

Indigent 

register 

Service 

accounts 

and 

approved 

applications 

Director 

Financial 

Services 


10 




KPA 3: LOCAL ECONOMIC DEVELOPMENT 


Objective 

Strategy 

KPI NO 

Key 

Performance 

Indicator 

Baseline 
(June 2015) 

Annual 

Target 

QUARTERLY 

Audit 

Evidence 

Verificatio 

n 

Resp. 

Person 

Q1 

Q2 

Q3 

Q4 

Coordinate 
mechanisms for 
creating job 
opportunities 

Expanded 

Public 

Works 

Program 

rH 

O 

o 

o 

rH 

Q 

LU 

_l 

Number of 

jobs created 

through 

municipality’s 

locai, 

economic 

development 

initiatives 

including 

capitai 

projects 

(outcome) 

127 

employment 
jobs created 

200 

50 


75 

75 

Employment 
contracts and 
empioyment 
registers 

Employme 

nts 

registers 

Manager 

Planning 

Economic 

Developme 

nt 

Coordinate 
small business 
access to 
financiai and 
non-financial 
services. 

Enterprise 

Developme 

nt 

o 

o 

o 

rH 

Q 

LU 

-1 

Number of 

funding 

appiications 

for Small 

businesses 

submitted to 

potential 

funders 

(Output) 

10 

applications 

10 

2 

2 

3 

3 

Funding 
Appiications 
and proof of 
receipt 

Business 

Plans 

Manager 
Planning & 
Economic 
Developme 
nt 

Facilitate the 
review of the 
Maietswai LED 
Strategy 

Strategy 

Developm 

ent 

co 

o 

o 

(O 

rH 

Q 

LU 

-1 

LED Strategy 
reviewed and 
approved by 
Council (Input) 

Led strategy 
due for review 

LED 

Strategy 

reviewed 

and 

approved 

by 

Council 

No target 

Draft 

presented 

before 

Council 

No target 

Led 

strategy 

approved 

Led Strategy 

Council 

resolution 

Manager 
Planning & 
Economic 
Developme 
nt 


11 




KPA 4: FINANCIAL MANAGEMENT AND VIABILITY 


Objective 

Programme 

/Strategy 

KPI NO. 

Key Performance 
Indicator (KPI) 

Baseline 

Annual 

Target 

QUARTERLY 

Audit 

Evidence 

Verifica 

tion 

Resp. 

Person 

Q1 

Q2 

Q3 

Q4 

Expand and 
protect the 
revenue base of 
the municipality 

Debt 

Collection 

o 

o 

cS 

> 

LL 

% increase of debt 
collection rate 
(Outcome) 

100% 

100% 

25% 

25% 

25% 

25% 

Monthly 

statement 

s 

Council 

resoluti 

on 

Director 

Financial 

Services 

Effective 

management of a 
healthy financial 
position in 
accordance with 
relevant 
legislations 
(MFMA) 

Ensure full 

compliance 

with 

financial 

Legislations 

and 

regulations 

C\l 

o 

o 

cS 

> 

LL 

% of the municipality’s 
capital budget actually 
spent on capital 
projects identified for a 
particular financial year 
in terms of the 
municipality’s IDP 
(Output) 

55% 

100% 

25% 

50% 

75% 

100% 

S71 

Reports 

Invoices 

Director 

Financial 

Services 

CO 

O 

O 

cS 

> 

LL 

Debt Coverage Ratio 
(Total Borrowings) 
(Output) 

6% 

10% 

10% 

10% 

10% 

10% 

Revenue 
and Loans 
reports 

S71 

reports 

Director 

Financial 

Services 

o 

o 

cS 

> 

LL 

Cost Coverage Ratio 
(Output) 

1 month 

1 -3 Months 

Imonth 

Imonth 

Imonth 

Imonth 

Operating 
expenditur 
e reports 

S71 

reports 

Director 

Financial 

Services 


12 







un 

o 

o 

cB 

> 

LL 

% of a municipality’s 
operating budget actual 
spent{Output) 

113% 

100% 

25% 

50% 

(accumui 

atlve) 

75% 

(accumul 

ative) 

100% 

(accum 

ulative) 

Operating 
expenditur 
e reports 

S71 

reports 

Director 

Financial 

Services 



CD 

O 

O 

cS 

> 

LL 

% of tenders concluded 
in accordance with 
(tender validity 
timeframe) (Output) 

100% 

100% 

100% 

100% 

100% 

100% 

SCM 

Quarterly 

Reports 

Council 

Resoluti 

on 

Director 

Financial 

Services 

Compliance with 

prescribed 

iegislative 

framework and 

accounting 

standards 

(legislative 

CLEAN 

AUDIT 

h- 

O 

O 

cB 

> 

LL 

Irregular, Fruitless and 
Wasteful and 
Unauthorized 

Expenditure as a % of 
Total Operating 
Expenditure 
(Outcome) 

15% 

0% 

0% 

0% 

0% 

0% 

Expenditur 
e reports 
and 
budget 

Council 

resoluti 

on 

Director 

Financial 

Services 

requirements of the 
MFMA) compliance 
with Supply Chain 
Management Policy 
and Regulations 


00 

o 

o 

cB 

> 

LL 

Number of days taken 
to pay creditors after 
receipt of valid 
invoice{Output) 

45 days 

30 days 

30 days 

30 days 

30 days 

30 days 

Expenditur 
e reports 
and 
budget 

Council 

resoluti 

on 

Director 

Financial 

Services 



a-> 

o 

o 

cB 

> 

LL 

% of expenditure on 
repairs and 
maintenance against 
the budget (Output) 

4% 

4% 

4% 

4% 

4% 

4% 

Expenditur 
e reports 
and 
budget 

Council 

resoluti 

on 

Director 

Financial 

Services 

Improve financial 
and administrative 
capacity of the 
municipality 


O 

o 

cB 

> 

LL 

% of budget actually 
spent on implementing 
workplace skills plan 
(Output) 

100% 

100% 

No 

target 

No target 

No target 

100% 

Remittanc 
e Advice 

Attenda 

nce 

Registe 

r 

Director 

Corporate 

Services 


13 




KPA 5: GOOD GOVERNANCE AND PUBLIC PARTICIPATION 


Objective 

Strategy 

KPI NO. 

Key 

Performance 
Indicator (KPI) 

Baseline 

Annuai 

Target 

QUARTERLY 

Audit 

Evidence 

Verification 

Resp. 

Person 

Q1 

Q2 

Q3 

Q4 

To ensure good 
governance 


GG&PP16/00 

1 

Number of Audit 
Committee 
meetings held 
(Output) 

4 

4 

1 

1 

1 

1 

Audit 

Committee 
minutes and 
attendance 
register 

Audit 

Committee 

Resolutions 

Planning 

and 

Economic 
Developme 
nt Manager 


GG&PP16 

/002 

Number of risk 
assessments 
conducted 
(Output) 

1 

4 

1 

1 

1 

1 

Risks 

assessment 
reports and 
attendance 
register 

Council 

resolution 

Planning 

and 

Economic 
Developme 
nt Manager 


GG&PP16/ 

003 

Number of 

Municipal Public 
Accounts 

Committee 
meetings held 

0 

4 

1 

1 

1 

1 

MPAC 

Minutes and 

Attendance 

Register 

MPAC 

Resolutions 

Planning 

and 

Economic 
Deveiopme 
nt Manager 

To inform the 
community about 
the services 
rendered by the 
Municipality 


GG&PP16/00 

4 

Number of 
newsletters 
published and 
distributed 
(Output) 

1000 

newsletters 

distributed 

1 200 

newsletters 

distributed 

300 

300 

300 

300 

1. 

Newsletter 

2. 

Distribution 

register 

Contact 
detaiis and 
signature on 
register 

Planning 

and 

Economic 
Developme 
nt Manager 

Ensuring Public 
Participation 


GG&PP16/ 

005 

Number of 
Stakeholder 
Engagement 
Sessions held 
(Output) 

3 

4 

1 

1 

1 

1 

Minutes and 

attendance 

register 

Minutes of 
Community 
Engagement 
s 

Planning& 
Economic 
Developme 
nt Manager 


GG&PP 

16/006 

Number of ward 
committee 
meetings held 
(Output) 

72 

72 

18 

18 

18 

18 

Minutes and 

Attendance 

register 

Minutes 

Planning& 
Economic 
Developme 
nt Manager 


14 








GG&PP 

16/007 

Number of CDW 
meetings held 
(Output) 

3 

4 

1 

1 

1 

1 

Minutes and 

attendance 

register 

Minutes 

Planning & 
Economic 
Developme 
nt Manager 

To conduct 
customer 
satisfaction 
surveys 


co 

o 

o 

o 

CL 

CL 

o3 

O 

o 

Number of 
Customer 
Satisfaction 

Survey 

Conducted 

2 

2 

No target 

1 

No 

target 

1 

Survey 

Report and 
completed 
questionnair 
es 

Distribution 

register 

Planning & 
Economic 
Developme 
nt Manager 

To ensure 
integrated 
planning and 
performance 
management 


O) 

o 

o 

o 

CL 

CL 

o3 

o 

o 

2017/ ISiDP 
reviewed and 
approved by 
council 

Approved 
2016/17 IDP 

2017/ 18 

IDP 

Approved 
by council 

No target 

Draft 

IDP 

table 

d 

befor 

e 

Coun 

cll 

No 

target 

2017/ 

18 

IDP 

Appro 

ved 

by 

counci 

1 

Approved 

IDP and 
Council 
Resolution 

Council 

Resolution 

Planning 

and 

Economic 

Developme 

nt 



o 

O 

o 

CL 

CL 

o3 

O 

o 

2017/ 18 SDBIP 
developed and 
approved by 

Mayor 

Approved 
2016/ 17 
SDBIP 

2017/ 18 
SDBIP 
Approved 
by Mayor 

No target 

No 

target 

No 

target 

2017/ 

18 

SDBI 

P 

Appro 

ved 

by 

Mayor 

Approved 
SDBIP by 
the Mayor 

Approved 
SDBIP by 
the Mayor 

Planning 

and 

Economic 
Developme 
nt Manager 


15 






O 

o 

0. 

CL 

o3 

O 

O 

2015/ 16 Annual 
Report approved 
by Council 

2014/ 15 
Annual 

Report 
approved by 
Council 

2015/16 

Annual 

Report 
approved 
by Council 

Draft 

2015/ 16 

Annual 

Report 

tabled 

before 

Council 

No 

target 

2015/ 

16 

Draft 

Annu 

al 

Repo 

rt 

appro 

ved 

by 

Coun 

cil 

No 

target 

2015/ 16 
Annual 

Report 
approved by 
Council and 
Council 
Resolution 

Approved 

Annual 

Report 

Planning 

and 

Economic 
Developme 
nt Manager 

Contribute to the 
fight against HIV/ 
Aids 


CvJ 

O 

o 

Q_ 

Q_ 

o3 

O 

o 

HIV/Aids 

Strategy approved 
by Council 

Draft HIV/ 

Aids 

Strategy 

HIV/Aids 
Strategy 
approved 
by Council 

Draft HIV 

/ Aids 

Strategy 

tabled 

before 

Council 

0 

HIV/ 

Aids 

Strat 

egy 

appro 

ved 

by 

Coun 

cil 

0 

Council 
Resolution 
and HIV/ 

Aids 

Strategy 

HIV/ Aids 
Strategy 

Planning 

and 

Economic 
Developme 
nt Manager 



00 

O 

o 

Q_ 

Q_ 

03 

o 

o 

Number of local 

HIV/ Aids Council 

meetings 

convened 

LAC meeting 
held 

4 LAC 

meetings 

held 

1 

1 

1 

1 

Attendance 

Register 

Attendance 

Register 

Planning 

and 

Economic 
Developme 
nt Manager 



o 

o 

Q_ 

Q_ 

o3 

O 

O 

SPU Strategy 
approved by 

Council 

No Strategy 

SPU 

Strategy 
approved 
by Council 

Draft 

SPU 

Strategy 

tabled 

before 

Council 

No 

target 

SPU 

Strat 

egy 

appro 

ved 

by 

Coun 

cil 

No 

target 

Council 
Resolution 
and SPU 
Strategy 

SPU 

Strategy 

Planning 
Economic 
Developme 
nt Manager 


16 




PART 4: THREE YEAR CAPITAL WORKS PLAN 


Projects 

Ward No. 

2015/ 16 

2016/ 17 

2017/ 18 

Vote No. 

Paving of streets Project 

1,2,3,4,5&6 

R12 180 000 

R12 490 000 

R12 955 000 

K430C030P005 


Planned Start Date 

Actual Start 

Date 

Planned 

Completion Date 

Actual Completion 
Date 

Responsible Director 

30 August 2015 

Paving of streets project 

- 

30 June 2016 

30 April 2017 

Director Technical Services 


17 





PART 5: CONCLUSION 


The Service Delivery and Budget Implementation Plan (SDBIP) is a key management, 
implementation, implementation monitoring tool which provides operational content to the end of 
year service delivery targets as set out in the budget an d IDP. It determines the performance 
agreements for the Municipal Manager and all Top Managers whose performance is monitored 
through Section 71 monthly reports and evaluated through the annual process. 

The Reviewed SDBIP for the 2016/17 financial year is based on the Draft IDP and Budget 
tabled before Council on the 29*^ March 2016. This Reviewed SDBIP shall inform the manner in 
which the departmental scorecards for the 2016/17 financial year will be structured. 


18